Case. Logistics company

GENERAL INFORMATION:

TYPE	Industrial company. Accounting of an in-house container fleet at various terminals
Storage volume	600 TEU
Types of containers	Empty, loaded, refrigerators
Services	Storage of empty and loaded containers, unloading, temporary storage (repair)
Departments	Acceptance and Delivery, repair crew, accounting, storage/warehousing
Region	Eastern Siberia

IMPLEMENTED SOLUTIONS:

	BEFORE / AFTER
Software	Excel spreadsheets and paper-based accounting	SaaS – ContCloud cloud platform. Available from anywhere in the world.
Type of communication with clients	Email, phone	ContCloud platform with a built-in module for correspondence and communication with customers.
Repair and confirmation	Paper-based correspondence and email	We implemented a unified interface that accounts for damages caused during transportation or by container handling equipment (CHE). Our company developed a repair monitoring and finalization system with photo records.
Accounting department	Manual calculation of the storage time and costs	Automated storage time calculation accounts for the free storage days based on each stock's individual tariff scale.
Reporting	Manual creation of Excel spreadsheets. The reports are sent daily via email.	Personal cabinets with separate access permissions for reports, different technical components for various departments, as well as financial monitoring feature for the company’s executives.
Container accounts	Paper-based accounting and Excel documents	The client can track all changes made to his Personal Cabinet and see changes applied to containers in other departments. Besides, accounting for rendered services is done for each separate container. The system can filter reports by date, days of storage, as well as container's type & size.

RESULTS:

Our company has integrated the system following the client's requests. We managed to simplify the accounting system for containers located at different terminals. The system can calculate the date of arrival, delivery, and other services provided as a part of the container storage. The storage costs are now calculated based on rates at different terminals and sites. Our company has set up Personal Cabinets that allow executives, managers, and personnel to generate specialized reports.